Apartments and rentals
Rent roll, leases with annual increases, renewals at 60, 30 and 7 days, notices and move-out with deposit settlement.
Property management software
Every door, bed and booking, in one place.
Keycard runs apartments, student housing and PGs, HOAs and short-term rentals: leases, automatic rent, payments, past due, maintenance and reports, with the right access for everyone on your team.
- 14-day free trial
- No setup fee
- Works on any device
91%rent collected
3.6 daysaverage time to fix
4property types: rentals, student housing, HOAs and short stays
9team roles, from owner and accountant to tenant
12+live charts for any date range
$0to start: 14 days free, no card needed
Who it's for
One app for every kind of property
Pick the property type and Keycard sets up the right screens: units for apartments, rooms and beds for student housing, nightly bookings for short stays.
Student housing, hostels and PGs
Rooms and every bed with its resident, monthly rent by the bed, guardian contacts and moving a resident to another bed.
HOAs and condo communities
Dues and assessments, a read-only view for board members, maintenance requests and a clear record of every change.
Short-term rentals
Front desk, booking calendar, check-in and check-out, nightly rates with occupancy tax, occupancy and RevPAR.
Product tour
A day at the office, on one screen
Choose a screen to see it. Every number and chart follows the date range you pick, from this month to any custom dates.
Features
Everything a property business runs on
Built around how rent really works: prorated first months, grace periods, partial payments and deposits that are settled, not forgotten.
Automatic rent and billing
Monthly bills with proration, late fees after the grace period, one-off and bulk charges, and credit notes. Bills are never edited or deleted.
Payments and receipts
ACH, Zelle, Venmo, check, card, cash and money order. Partial and prepaid rent, oldest bill first, proof photos and reversals.
Past due, under control
Balances at 0–30, 31–60 and 60+ days, a delinquent list and reminder messages ready to send by text, WhatsApp or email.
Leases and renewals
Deposits, annual increases, notice periods, recurring charges like parking or pet rent, a lease draft and move-out settlement.
Tenants and documents
IDs, contacts, employer or school, guarantors and co-signers, a document vault and a full history for every tenant.
Maintenance
Priorities with target response times, vendors, photos, resident ratings and charging repairs to the tenant.
Dashboards and reports
Rent roll, collections, aging, occupancy, lease expiry and deposits. Copy any report or download it as CSV.
Tenant portal
Tenants see their own lease, bills and payments and log maintenance requests themselves, from any phone.
Search everything
Press Ctrl+K to jump to any tenant, unit, lease, bill, request, page or action in a second.
Roles and security
Everyone sees only what their job needs
Give each person a role and limit them to the properties they look after. Every change is written to the activity log with who made it.
- OwnerEverything, including settings and the team
- Property managerUnits, tenants, leases, billing and maintenance
- AccountantBills, payments, deposits and reports
- Leasing agentUnits, tenants and leases, no money
- MaintenanceOnly the requests assigned to them
- Front deskCheck-in, check-out and requests
- Resident advisorResidents and beds in their buildings
- HOA boardRead-only dashboard and reports
- TenantTheir own lease, bills and requests
Security built in
- Two-step sign-in with a 6-digit code
- Screen locks after 5 minutes idle and opens with your own PIN
- Accounts lock after 5 wrong attempts, and the owner is alerted
- Passwords stored as salted PBKDF2 hashes, never in plain text
- Sign out other devices and review sign-in history
- Strict browser security policy, tested against real attacks on every update
Pricing
Simple plans that grow with your portfolio
Every plan starts with a 14-day free trial of Pro. Save 20% when you pay yearly.
Starter
For independent landlords with a few units.
$29per month
- Up to 25 units or beds
- 3 team members
- Rent billing, payments and receipts
- Maintenance requests
- Tenant portal
Pro
For growing portfolios, hostels and PGs.
$79per month
- Up to 150 units or beds
- 10 team members
- Everything in Starter
- Hostel & PG and short-term rentals
- Analytics dashboards and reports
Business
For management companies and large communities.
$199per month
- Unlimited units and beds
- Unlimited team members
- Everything in Pro
- Multiple owners and support access
- Priority support
FAQ
Questions, answered
Can I manage apartments and a student hostel in the same account?
Yes. Each property has its own type, so one account can hold apartments billed by the unit, a hostel billed by the bed and short-term rentals billed by the night.
How does automatic rent work?
Keycard creates each month's bill on the due day, prorates first and last months by the day, adds the late fee once after the grace period and applies payments to the oldest bill first.
Can tenants pay online?
Tenants see what they owe and the payment details you set for ACH, Zelle, Venmo or check. You record each payment in a few taps and Keycard sends the receipt.
Can I bring my existing data?
Yes. Send us your rent roll as a spreadsheet and we'll help bring in your units, tenants, leases and balances, so you start with your real numbers.
Does it work on a phone?
Yes. Keycard works in any modern browser on phones, tablets and computers, and can be added to the home screen like an app.
What happens when the trial ends?
Pick a plan to carry on. If you don't, your data stays safe and read-only, so you can still view and download it.
Book a demo
See Keycard with your own properties
Tell us about your portfolio and we'll walk you through Keycard in 30 minutes, set up with property types like yours.
- A live walkthrough, not a slide deck
- Help moving your rent roll in
- Answers about pricing for your size